assigning class

If you need to fit everything into a specific class, you always have the option of “splitting” out things like overhead expenses and assigning a class per line item. Class tracking and locations are very similar inside QuickBooks. In fact, you’ll find both features under the same “Categories” tab inside Settings. The main difference between the two is that you can select a different class per line item.

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Find and 10 best construction job costing software of 2021 “Classes,” which should be on the right-hand side. Let’s say that you’re a local coffee shop owner with three different locations. This would be a perfect example of where class tracking could come in handy. You could create three separate classes for each location (i.e. Location 1, Location 2, and Location 3).

Pros and Cons of Using Classes in QuickBooks Online

You can choose to assign classes “once” to an entire transaction, or line-by-line . If you decide to use classes be sure you are consistent, as not to leave any transactions “unclassified”. Classes, available in QuickBooks Online Plus and Advanced, allow you to see income and expenses for different revenue streams in a business. They work well for creating a Profit & Loss report with comparison columns.


The setup for class tracking can be done in QB and QBO through the Company Preferences as well as Account and Settings buttons, respectively. Along with this users can set up the class tracking feature in QuickBooks Desktop on the Windows operating system as well as on Mac. In the future, when entering transactions in QuickBooks, use the “Class” drop-down menu to select the desired value and classify the transactions.

To filter a by class, simply click the “Customize Report” and select the “Filters” tab. You can then choose one or more classes to include in the report. You can even choose subclasses to include in the report. Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files.

Why not use Classes, Locations, and Custom Fields?

For example, according to research by Gallup, “Employees who exercise their strengths on a daily basis are 8% more productive and 6x more likely to be engaged.” You might be surprised to learn that class tracking supports hierarchy. There are subclasses, for instance, that are placed on a lower level. With hierarchy, classes aren’t restricted to the same, flat level. You can create classes on different levels by leveraging parent classes along with subclasses.

company preferences

You’ll follow the same instructions here as you did for classes. Jobs exported to QuickBooks Online that include a new or existing Business Unit will be exported to QuickBooks Online automatically as a class is applied to the job. There are two ways to get classes in Housecall Pro as Business Units. If you’re using QuickBooks Online Advanced, you can further improve your workflows and increase your productivity… When deciding to choose which QuickBooks Online plan to use for your small business, you may start with a lower p… QuickBooks Online Advanced is a good fit for different industry types, including contractors.

Through class tracking in QuickBooks, the CEO was able to view a P&L for each department, service, employee and client, in order to reveal where the shortfall had occurred. In this case, one particular client required more service time than others. This prompted the CEO to consider reorganizing the company’s billing structure to offer both flat-rate and hourly-based services. A full-service IT company, with several employees working in various departments, offers its clients a complete list of services including, managed services, consulting and hosting. The company’s profit and loss statement showed income, but not as much as expected. QuickBooks class tracking allows you to compare your budget to actual expenses by class to understand your profitability by department, product, service, client or employee.

Set up Class tracking in QuickBooks Online

You may easily get started with class tracking using QuickBooks, which provides a user-friendly setup process. The main advantage of class tracking is that categorizing expenses is easier because there is more control over it. The feature of Class tracking in QuickBooks allows users to track their account balances by different departments or offices.

housecall pro

Enter Billy’s Bridal in the Name field Leave the Type as Vendor and click Save. Back on the Expense screen, select the Payment account, Payment date, and Payment method for the expense . This will provide you the opportunity to either focus on more profitable jobs and clients or allow you to pinpoint jobs and clients that need to better managed or eliminated. There’s nothing quite like the sinking feeling you get when you complete a job you thought was profitable, only to discover that you barely broke even or, even worse, you lost money. These situations inevitably raise a lot of questions, specifically where you went wrong and how to avoid the same situation in the future. A2X integrates with both Xero’s and QuickBooks Online’s tracking features.

You should consider setting up classes in QuickBooks Online for business accounting and bookkeeping. Classes consist of a freeform list you can use to “tag” your transactions in QuickBooks Online. Custom Fields can be used for some of the same tasks as Tags, but not all.

Common Mistakes in Class tracking

You can set up classes in QuickBooks and also turn on its tracking. Doing so can be useful for a better record of the account balance. The post described the method for setting up classes in QB 2014, Online, and Desktop.

business units

Make a note of the fact that not all invoice templates include a column for classes. Now, you can fully utilize the classes when it comes to your transactions. You can use classes, categories, and tags in QuickBooks Online to find out. When looking at direct costs alone, the numbers may suggest you are turning a gross profit. However, when you add in indirect costs, your original number will most likely decrease, affecting your bottom line.

QuickBooks classes are used to easily separate transactions in your income accounts. Use classes to represent different departments or business units for your business. For example, you might have “wholesale” and “retail” customer types. You can then get financial reports focused by type of customer. But maybe you need a third classification that spans any type of customer. Classes that you attribute to transactions can be created in QuickBooks.

You will then be notified when the import is complete. Select the ‘edit’ button next to the ‘Tracking’ heading. Click the arrow next to the class button at the bottom of the page.

Once your business has multiple departments or product lines, it can be hard to separate the performance of one particular area from the whole. While your business may be profitable, you may have one particular product category that’s a complete flop. Click the arrow next to the “Class” button at the bottom of the page. Select the Use class tracking checkbox, then close the Transactions window to save the changes. If you want a reminder when you haven’t assigned a class, select the Prompt to assign classes checkbox.

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QuickBooks® Online: All-in-One Business Solutions.

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Locations, also found in QuickBooks Online Plus and Advanced, allow you to examine the financial resources behind transactions. They work fairly well as columns on balance sheet reports, but every transaction can only have one Location, and some transaction types don’t have Locations at all. Locations are also not useful for expenses across multiple sites, and are also limited to 40 in QuickBooks Online Plus. Class tracking in QuickBooks®, all of this is possible.


• Select Accounting tab and then you have to select the Company Preferences tab. You now need to Choose the lists According to Your Preferences. Additionally, If it is a Subclass, Make sure that you Discover the Class to Which it belongs and Check the Subclass of Checkbox.